Help Guide: Subcontracting Jobwork Inward with Set Deviation
Objective
This guide explains how to create an inward entry against an issued jobwork order and how to use Set Deviation when the received quantity differs from the item’s standard alternate unit conversion.
Step 1: Add Alt Unit in Item Master
Go to:
Masters → Items → Open Item → Alt Unit
Example:
2.5 kg = 1 piece
This means if you enter 10 kg, the system will calculate 4 pieces automatically.
Step 2: Open Issued Jobwork Order
Go to:
Subcontracting → Subcontracting Orders
Find the order with status Issued.
Click the Inward icon from the Actions column.
Step 3: Fill Inward Details
In the Inward Request popup, fill:
Step 4: Enter Delivered Quantity
In the item row, enter the received quantity in Delivered
Example:
If 2.5 kg = 1 piece, then enter 4 piece in Delivered
The system will automatically calculate 10 kg in Delivered (Alt).
Step 5: Use Set Deviation
Use Set Deviation when the actual received quantity is different from the standard alt unit conversion.
Example:
If the item conversion is:
2.5 kg = 1 piece
Normally, 10 kg = 4 pieces.
But in this case, if actual received alt quantity is 9 kg and primary quantity is 4 pieces, then there is a mismatch as per standard conversion.
Steps:
Tick Set Deviation.
Enter 9 kg in Delivered (Alt).
Keep/enter 4 pieces in Delivered (Primary).
The system will show a variation message, such as Variation by -1 kg.
Click Submit.
This means the inward is being accepted with a quantity deviation against the standard alt unit conversion.
Step 6: Submit Inward
Check the Inward Charges summary.
Click Submit.
A confirmation message will appear:
Your request GRN number is submitted for Approval!
Conclusion
The Subcontracting Jobwork Inward flow helps users receive material back from the subcontracting vendor with proper GRN tracking. When the actual received primary quantity does not match the system-calculated quantity from the alt unit, Set Deviation can be used to manually correct the quantity and keep the inward record accurate.
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