PO/Subcontracting Additional Charges
1. Overview
This update introduces a structured way to record, track, and print additional charges — such as freight, loading/unloading, packing, or other costs — directly in Purchase Orders (POs) and Subcontracting Orders (SCOs).
By integrating these charges into order creation and print formats, the system ensures:
Accurate landed cost calculation
Transparent vendor communication
Complete documentation for finance and procurement
Availability: Enabled for all POs, SCOs, and Jobwork Orders in the system.
2. Problem Statement
Previously, there was no standard method to:
Record additional charges in POs or SCOs.
Automatically include them in total landed cost and tax calculations.
Display them in summaries and PDF print formats.
Impact:
Mismatch between actual landed cost and system records
Incomplete vendor-facing documentation
Manual workarounds prone to errors
3. What’s New
3.1 Custom Fields for Additional Charges
New master data sections added under Masters → Custom Fields:
PO Additional Charges
Subcontracting Additional Charges
3.2 UI Enhancement in Order Creation
Additional Charges section now appears when creating:
Purchase Orders
Jobwork Requests
Users can select from predefined charge heads and enter amounts.
3.3 Charges in Summary & Print
Additional charges appear in order summary view and are included in PDF outputs for vendors.
Totals now show breakdown: Item total + Additional charges = Final total.
3.4 Auto Totaling & Tax Calculation
The system automatically:
Adds these charges to the final total
Calculates applicable taxes on the combined value
No manual tax adjustments required.
4. Key Benefits
✅ Accurate landed cost without manual adjustments
✅ Full visibility of charges in UI and printouts
✅ Reduced manual data entry errors
✅ Improved transparency with vendors and finance teams
5. Access Path
Go to Masters → Field Groups → Define PO & SCO Additional Charges heads.
While creating a PO or SCO, use the Additional Charges section to add costs.
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