Step-by-Step Guide: Withdraw or Close a Purchase Order in ManufApp
Objective
To guide users on how to withdraw or close a Purchase Order (PO) in ManufApp when it is no longer required, contains incorrect details, or has been replaced by a revised PO.
This process ensures that all unnecessary or invalid POs are safely withdrawn, preventing further actions like receipt creation or invoicing, and maintaining data accuracy and control in the procurement workflow.
Step 1: Open Purchase Orders
Navigate to the top menu bar → Orders → Purchase Orders.
You’ll be redirected to the Purchase Orders list view showing all existing POs.
Step 2: Locate the Purchase Order
Search for the PO Number you want to modify.
Step 3: Click Withdraw
In the Actions column, click the Withdraw icon (🗙) next to the PO.
A confirmation pop-up will appear:
“Are you sure you want to withdraw PO_25–26_00408?”
Step 4: Confirm Withdrawal
Click Withdraw to confirm.
The system will process your action and remove the PO from the Issued list.
Step 5: Verify PO Status
After withdrawal, check the Status column.
The PO will now display “Closed” — indicating that the PO is no longer active or editable.
This ensures the PO cannot be processed further for GRN or billing.
Result:
The Purchase Order has been successfully withdrawn and closed. It is archived for reference but cannot be modified or used for material receipts.
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