Single GRN for Multiple PO – User Guide
Objective
To enable users to create a single GRN for multiple purchase orders, reducing manual effort and simplifying inward processing when materials are received together from one vendor.
Step 1. Go to Inward Request
Open:Inventory → Inward Request
Step 2. Enable Bulk Inward
Turn ON
Create Bulk Request
This switches the screen from normal inward to bulk mode.
Step 3. Select Vendor & Items
Select the Vendor
Choose all Items you received
Click Add
Only items with open POs will be considered automatically.
Step 4: Enter Quantity
Enter received quantity for each item
System shows pending quantity from POs
AutoFill option can be used
No need to select PO manually
Step 5: Review Screen
Click Review
You will see:
Header Details
Partner
Inspected By
GRN
Truck Number
Invoice Number
Document No.
Line Details
Item-wise quantity
Auto allocation across multiple POs
View Options
Group By Item → total quantity per item
Group By PO → quantity split across POs
System automatically allocates using FIFO (oldest PO first)
Step 6: Create GRN
Before creating GRN, make sure all header details are filled:
Mandatory Details
Inspected By
Truck Number
Invoice Number
Document No.
These fields are required before proceeding.
Step 7: View in Transactions
Go to:
Transactions → Inward
You will see:
Single GRN entry
PO column shows:
PO-XXX + more
Click to view:
Item-wise details
PO-wise allocation
Step 8: Perform IQC
Click Perform IQC
Enter accepted / rejected quantity
Add rejection reason (if any)
Step 9: Approve GRN
After IQC:
Click Approve
System will:
Move GRN to Approved
Update stock in inventory
Update received qty against each PO
Conclusion
This enhancement streamlines inward operations by allowing one-step GRN creation with automatic PO allocation (FIFO), reducing manual effort and duplication. With the added Review Screen and post-GRN verification/IQC flow, users get better control, clear visibility of PO-wise allocation, and accurate tracking from receipt to approval.
Related Articles
PO & GRN Discount Handling – Step-by-Step Guide
Objective Introduce clear, item-level discount handling in Purchase Orders and GRNs so that base price, discount, and net value are explicitly captured and consistently used across procurement, inward, inventory valuation, and reporting—without ...How to Raise a Return Request Against a GRN in ManufApp
🎯 Objective To guide users on how to raise a Return Request against a GRN (Goods Receipt Note) in ManufApp. This ensures that any rejected or excess materials identified during inward inspection can be systematically returned to the vendor with ...How to Create Manual Inward Request (Without PO) in ManufApp
Use this guide when materials arrive without a Purchase Order (PO) — such as local purchases, ad-hoc supplies, or unplanned receipts. For a quick overview, see: What is an Inward Request in ManufApp? Step 1: Navigate to Inward Request Go to: ...Machine Hourly Rate Configuration Guide
Overview This guide will help you set up machine hourly costs in a structured way by defining different cost heads like power, labour, and maintenance. This helps you understand the total cost of running a machine. Objective Define machine-wise ...Purchase Pricing Configuration Guide
This guide will help you set vendor-wise item pricing in ManufApp so that Purchase Orders automatically pick the correct price, MOQ and pricing structure. This improves purchase accuracy, standardizes vendor rates, and reduces manual entry errors. ...