Single GRN for Multiple PO – User Guide
Objective
To enable users to create a single GRN for multiple purchase orders, reducing manual effort and simplifying inward processing when materials are received together from one vendor.
Step 1. Go to Inward Request
Open:Inventory → Inward Request
Step 2. Enable Bulk Inward
Turn ON
Create Bulk Request
This switches the screen from normal inward to bulk mode.
Step 3. Select Vendor & Items
Select the Vendor
Choose all Items you received
Click Add
Only items with open POs will be considered automatically.
Step 4: Enter Quantity
Enter received quantity for each item
System shows pending quantity from POs
AutoFill option can be used
No need to select PO manually
Step 5: Review Screen
Click Review
You will see:
Header Details
Partner
Inspected By
GRN
Truck Number
Invoice Number
Document No.
Line Details
Item-wise quantity
Auto allocation across multiple POs
View Options
Group By Item → total quantity per item
Group By PO → quantity split across POs
System automatically allocates using FIFO (oldest PO first)
Step 6: Create GRN
Before creating GRN, make sure all header details are filled:
Mandatory Details
Inspected By
Truck Number
Invoice Number
Document No.
These fields are required before proceeding.
Step 7: View in Transactions
Go to:
Transactions → Inward
You will see:
Single GRN entry
PO column shows:
PO-XXX + more
Click to view:
Item-wise details
PO-wise allocation
Step 8: Perform IQC
Click Perform IQC
Enter accepted / rejected quantity
Add rejection reason (if any)
Step 9: Approve GRN
After IQC:
Click Approve
System will:
Move GRN to Approved
Update stock in inventory
Update received qty against each PO
Conclusion
This enhancement streamlines inward operations by allowing one-step GRN creation with automatic PO allocation (FIFO), reducing manual effort and duplication. With the added Review Screen and post-GRN verification/IQC flow, users get better control, clear visibility of PO-wise allocation, and accurate tracking from receipt to approval.
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