🆕 Feature Release: PO/Subcontracting Additional Charges

🆕 Feature Release: PO/Subcontracting Additional Charges

1. Overview

This update introduces a structured way to record, track, and print additional charges — such as freight, loading/unloading, packing, or other costs — directly in Purchase Orders (POs) and Subcontracting Orders (SCOs).

By integrating these charges into order creation and print formats, the system ensures:

  • Accurate landed cost calculation

  • Transparent vendor communication

  • Complete documentation for finance and procurement

Availability: Enabled for all POs, SCOs, and Jobwork Orders in the system.

2. Problem Statement

Previously, there was no standard method to:

  • Record additional charges in POs or SCOs.

  • Automatically include them in total landed cost and tax calculations.

  • Display them in summaries and PDF print formats.

Impact:

  • Mismatch between actual landed cost and system records

  • Incomplete vendor-facing documentation

  • Manual workarounds prone to errors

3. What’s New

3.1 Custom Fields for Additional Charges

  • New master data sections added under Masters → Custom Fields:

    • PO Additional Charges

    • Subcontracting Additional Charges




3.2 UI Enhancement in Order Creation

  • Additional Charges section now appears when creating:

    • Purchase Orders

  • Jobwork Requests

  • Users can select from predefined charge heads and enter amounts.

3.3 Charges in Summary & Print

  • Additional charges appear in order summary view and are included in PDF outputs for vendors.

  • Totals now show breakdown: Item total + Additional charges = Final total.





3.4 Auto Totaling & Tax Calculation

  • The system automatically:

    • Adds these charges to the final total

    • Calculates applicable taxes on the combined value

  • No manual tax adjustments required.

4. Key Benefits

✅ Accurate landed cost without manual adjustments
 ✅ Full visibility of charges in UI and printouts
 ✅ Reduced manual data entry errors
 ✅ Improved transparency with vendors and finance teams

5. Access Path

  1. Go to Masters → Field Groups → Define PO & SCO Additional Charges heads.

  2. While creating a PO or SCO, use the Additional Charges section to add costs.

Charges will automatically reflect in the PDF print for vendors.

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